Acquisitions Team Assistant
Company/Department
Shine International
Reports To
SVP Acquisitions
Location
Primrose Studios, Primrose Hill, London
Description
The Acquisitions Team Assistant will quickly become immersed in to the Shine International Catalogue, across our key shows and formats and provide general admin support to SVP of Acquisitions and to key members of the team
Key Responsibilities
• To build and maintain a close working relationship with key Shine Group and International staff, as well as internal and external production companies responsible for developing, producing and delivering content to SI.
• To quickly become immersed in to the Shine International Catalogue, across our key shows and formats.
• Provide general admin support to SVP of Acquisitions and to key members of the team
• Coordinate new content information and communicate details efficiently to relevant SI departments
• To take ownership of the new submissions document, updating on a weekly basis in preparation for the team meeting.
• Compiling and submitting expenses –
• Diary management –
• Travel – Itineraries, taxis, booking trains tickets, hotels and flights etc –
• General maintenance of programme files.
• Manage the organization of internal and external monthly producer meetings
• Work alongside acquisitions executive to gather relevant paperwork to send prior to catch-up meetings
• Taking minutes in meetings, typing these up and distributing in a timely fashion.
• Setting up meetings, calls and video conferences as required with international offices eg. LA, Europe, Australia.
• Managing and prioritizing a large volume of calls – maintaining positive relationships with producers, agencies, Broadcasters etc
• To assist in the organization of the pre MIPCOM and MIPTV day, booking producers, creating presentation and content packs, liaising with operations and marketing to source clips and promos.
Skills Knowledge Qualifications & Experience
• Previous experience working within an Acquisitions team in a TV company is ideal but not essential
• Excellent Microsoft skills including Word, Excel, Outlook (knowledge of Mail Merge would be an advantage) Powerpoint
• Excellent communication skills
• Experience of working successfully in a busy/ fast paced office environment
Attributes and Behaviours
• Professional, calm and highly–organised
• Proven ability to multi-task and anticipate next steps
• Self-starter, confident, enthusiastic and a good team worker
• Excellent attention to detail